Project Portfolio Management Software for Microsoft 365

Trusted by 40k+ organizations worldwide

Manage Projects

Streamline project processes and increase collaboration.

Plan and Standardize

  • Initiate projects with ease using built-in BrightWork 365 templates and familiar Microsoft apps that support varying levels of complexities and processes. 
  • Plan project tasks and schedule the timelines with an adaptive interface and an interactive Gantt chart. 
  • Set up Power Automate-driven built-in workflows to automate key tasks. 
  •  See Microsoft 365 integrations for project management. 
Gantt Critical Path Sept

Collaborate Seamlessly

  • Connect with your team, wherever and whenever they work. Find, do, and update ‘My Work’ in one place.  
  • Leverage collaborative features in Microsoft Teams to move work forward quickly. Set up project specific teams with emails, phone calls, appointments.
  • Work on project documents and deliverables together using SharePoint Online.
  • Leverage your Microsoft 365 Platform for better collaboration. 
Microsoft Teams 2

Track and Manage Progress

  • Track progress and update information on your projects using key reports, including Power BI and Power Apps.  
  • Adjust or re-plan the project based on progress. 
  • Create and share interactive reports and make data-backed recommendations to stakeholders.  
  • Track your project’s progress with Microsoft 365.
Power BI Dashboard 1

Manage Projects with Microsoft 365, Power Platform, and Teams

Collaborate seamlessly from anywhere, with BrightWork 365 and Microsoft Teams.

Control Programs and Portfolios

Get immediate visibility and control for timely and predictable outcomes.

Approve New Project Requests

  • Capture, review, and approve new project requests from anyone in your organization, using pre-built configurable templates.
  • Keep the approval process moving with automated notifications.
  • Create project sites based on approved requests with built-in templates
  • Streamline your project selection and approval process. 

Drill into Programs and Portfolios

  • Get immediate visibility and control across projects, programs, and portfolios using dashboards with real-time reports. 
  • Drill down into the details by tracking key performance indicators for Status, Health, Issues, and Risks to make timely decisions.
  • Approve and assign budgets and track individual cost items and vendor information in Costs and Budget.
  • Get easy access to stats and insights that enable data-backed decisions with Power Apps and Power BI reports and dashboards.
  • Use configurable best-practice portfolio management templates.

Optimize Resource Utilization

  • Apply best-practice and local, flexible resource utilization calculation rules.
  • Report across all task assignments and quickly assess levels of resource utilization (whether a resource is under or over-allocated with project tasks).
  • Adjust to balance workloads as often as necessary.   
  • View all tasks and allocated resources in one place.

Improve Project Portfolio Management

Evolve your project management processes and practices.

Start quickly and efficiently

  • Accelerate the initial BrightWork 365 deployment using our Start Service (3D implementation Process) with the assistance of your dedicated Customer Success Partner.
  • Devise a clear, practical, and transparent Project Management Success Strategy based on a proven success approach: Start-Evolve, in collaboration with your Customer Success Partner as part of the Start Service.
  • Apply built-in, configurable project management templates, reporting dashboards, and automated workflows to get immediate visibility and control over multiple projects and portfolios.
  • Apply Microsoft 365 templates, dashboards, and workflows.

Review with BrightWork Support

Support Service

Grow Organizational PPM

Deployed in your Microsoft 365 environment, so you know your project data is secure.

Leverage Microsoft 365

Make the most of your familiar Microsoft 365 platform and apps.

Choose the right apps

Gantt Critical Path Sept

Secure data and privacy

  • Rely on the highest standards of data governance, trust, and control to leverage the collaborative apps and tools in Microsoft 365. 
  • Manage permissions in your Microsoft 365 admin center or Azure Active Directory and Groups with ease. 
  • Secure your apps and data with authentication and identity protection without compromising on the ease of access to project information at any time, in any location, and on any device.  
  • Leverage your Microsoft 365 Platform for secure collaboration. 
Microsoft Teams 2

Configure, customize, extend

  • Deploy BrightWork 365 as a managed solution quickly and securely, in your Microsoft 365 environment.   
  • Enable business and functional users to easily configure and evolve project portfolio management using supported and familiar Microsoft 365 Apps.
  • Extend and/or mature project portfolio management with more advanced customizations and integrations to the other line of business apps, using the flexibility of the Power Platform and continuous assistance from BrightWork.
  • Configure, customize, and extend with Microsoft 365.
Power BI Dashboard 1

Customize. Integrate. Collaborate.

BrightWork 365 + Microsoft 365: Customize, Integrate, and extend your project portfolio management using the BrightWork 365 app to leverage the familiarity and safety of the Microsoft 365 platform.

  • Customize: Easily configure your BrightWork 365 solution to customize your project workflows and processes as per your business needs.
  • Integrate: Leverage the familiar Microsoft apps and the flexibility of the Power Platform to extend the capabilities of your project management solution.
  • Collaborate: Get continuous assistance from your BrightWork Customer Success Partner to securely deploy, adopt, and evolve your BrightWork 365 solution.

Apply Microsoft 365 Templates

  • Project Management Templates – Manage tasks, track progress, and increase collaboration, in one tool.
  • Portfolio Management Templates – Get high level visibility into the health of multiple project portfolios and programs.
  • Project Request Management Templates – View and manage new project requests to optimize your project pipeline.
Project Light Template

BrightWork 365 Template Spectrum

The BrightWork 365 Solution includes templates for projects, portfolios, day-to-day work management, and collaboration. The templates support varying levels of project complexity and processes – from Light to Structured based on our Start-Evolve Approach.

Trusted Microsoft Partner

BrightWork Customer Success Team

BrightWork Customer Success Partner

A BrightWork Customer Success Partner(s) is your dedicated BrightWork partner/team with rich expertise in project management processes, best practices, and templates that leverage Microsoft 365.

They will assist and guide you to make a fast start with the BrightWork 365 solution and continue to collaborate with you to define and deliver the next phase of your project management journey. Your Customer Success Partner(s) will accompany your groups on their project management success journey.

BrightWork Customer Success Team
Start-Evolve BrightWork Approach


The BrightWork Approach to Successful Project Portfolio Management:

Start quickly to get immediate standardization and visibility for your projects so you can easily control your project portfolio.

Evolve by adding and maturing your project management processes and practices to achieve more timely and predictable outcomes.

BrightWork 365 Services

Our services are tailored to suit your project management needs.

Support Service

As part of your BrightWork 365 subscription, you get access to a responsive Support Team. They are always on hand to answer your questions, resolve issues, direct you to relevant training resources, and help ensure your BrightWork 365 environment is running smoothly.

PM Success Review

As part of your BrightWork 365 subscription, you also get access to an annual Project Management Success Review.  Address your immediate BrightWork 365 or project management process needs, and review and update your Project Portfolio Management Success Strategy.

Start Service

Get immediate standardization and visibility across all your projects to enable your senior leadership to exercise control over the entire portfolio of projects.

Evolve Service

Gradually and continuously add and mature your project management processes, leading to more predictable outcomes for your portfolio of projects.

Augment Service

Dedicated resource(s), proven methodology, and advisory to reach a high level of project management adoption and success sooner.

Happy and Successful Customers

BrightWork helps organizations all around the world reach their project management goals.

“With BrightWork 365 being a Microsoft 365 solution, reporting became easier along with increased visibility in all aspects of our projects. The familiar interface as well as utilization of SharePoint Online and Microsoft Teams enabled our team for quicker adoption.”


We were looking to implement a tool that was tightly integrated with the Microsoft ecosystem that we could automate and extract information between systems. Excellent integration capabilities combined with a business who is interested in improving the product is an outstanding outcome for us.

We wanted to establish a good project delivery model and guide project managers to get even better at managing projects day to day. Our PMO has the saying  – Simplicity & Transparency – BrightWork365 gave us the tools to do that. Having the whole portfolio in the same tool and integrated to the PowerApps world gives us great possibilities to manage and report the whole portfolio of very different projects.

Crystal Group BrightWork 365 2

“The difficulty for us when selecting a project management tool was our need to store sensitive documents. The fact that Brightwork M365 is hosted within our GCC High tenant ensures that our data remains secure and compliant, giving us peace of mind while managing our projects.

Furthermore, the tool’s ability to adapt to our specific needs through customization using Power Apps has been a game-changer. We have been able to tailor the app and tables to match our unique requirements, making it truly our own.”

“With BrightWork 365 we have an integrated Project Request and Portfolio Management System which increases visibility within the business of project status, issues and progress. The out of the box templates were easily configured by our BrightWork Consultant to meet our specific needs, and the ability to create our own Content Templates ensures a consistent approach to project planning and deliverable requirements on project creation.

The ‘live’ project Dashboards allow the user to visualise the shape and health of the Portfolio, drilling down into detail if required, and with individual Status Reports the Project Leads can share progress with those outside the project team. “

Manage Projects with Microsoft 365, Power Platform, and Teams

Collaborate seamlessly from anywhere, with BrightWork 365 and Microsoft Teams.