Billy Guinan

BrightWork Demand Generation Manager • Marketing

Working with a range of B2B SaaS project portfolio management software for nearly 15 years, Billy specializes in best practices and methods of how to leverage Microsoft 365, Teams, Power Platform, and SharePoint to make project management easier. His focus areas are Collaborative Project Management and Template-Driven Project Management on the Microsoft platform. Beyond all things BrightWork, Billy enjoys reading, trying to golf, and walking his pug named Nova.

76 Articles by Billy Guinan

Project Reporting

How to Improve Project Visibility

Project visibility is essential to successful delivery, ensuring teams stay aligned, work is prioritized, and updates are accurate. Yet, many teams still struggle due to the use of fragmented tools,…

Billy Guinan | June 18, 2025 | 7 min read

Portfolio Management

3 Portfolio Reporting Scenarios Your Senior Executives Will Love

One of the most common challenges faced by senior executives is a lack of visibility into ongoing and proposed projects. When this happens, projects are in trouble beyond rescue before…

Billy Guinan | June 16, 2025 | 7 min read

BrightWork 365 | Microsoft 365

How to Use BrightWork 365 with Microsoft Power Automate

How much time do you spend answering emails, finding information, or updating your team about upcoming tasks daily? Now, think about how you could use that time to drive high-value…

Billy Guinan | April 17, 2025 | 4 min read

BrightWork 365 | Power Automate

Using Power Automate Workflows for Project Management Process Automation on SharePoint

A workflow is a way of getting tasks done in a logical way. According to Harvard Business Review, more than 90% of employees surveyed said that workflow automation boosted their…

Billy Guinan | March 24, 2025 | 5 min read

BrightWork 365 | Microsoft 365

A Guide to Starting a Successful Project Initiation Phase

Turning a Project Idea into Action You need to start your project with an idea. Successfully delivering this idea relies on a consistent approach to project initiation. There are many…

Billy Guinan | March 18, 2025 | 9 min read

BrightWork 365 | Microsoft 365

Project Document Management with SharePoint Online

Projects always produce a paper trail. These could be deliverables, a specific form, or files that accumulate as work progresses. Poor document management will almost certainly lead your project off…

Billy Guinan | March 17, 2025 | 6 min read

BrightWork 365 | BrightWork Approach

Launching a Project Management Office: Implementation and Improvement

Launching a project management office is a major endeavor. In this series of articles, I have outlined a five-step approach to make the journey easier. The final two phases recommend a…

Billy Guinan | March 12, 2025 | 8 min read

BrightWork 365 | Project Management with Microsoft 365

Launching a Project Management Office: Establish and Evolve

In this series of articles on launching a successful Project Management Office, I’ve explained how to assess the current status of projects in your organization and determine your PMO strategy. In the second…

Billy Guinan | February 27, 2025 | 7 min read

BrightWork 365 | Portfolio Management

Launching a Project Management Office: Initiation

In the first instalment of this article series, I outlined a five-step approach to launching a successful Project Management Office (PMO) in your organization – assessment and strategy, PMO initiation, establishing…

Billy Guinan | February 21, 2025 | 6 min read

BrightWork 365 | Portfolio Management

Launching a Project Management Office: Assessment and Strategy

A Project Management Office (PMO) is typically responsible for designing and implementing a standardized approach to project management within an organization. Find Full Guide: How to build a high-performing PMO …

Billy Guinan | February 17, 2025 | 7 min read

BrightWork 365 | Microsoft 365

What is Business Intelligence in Project Management?

What is Business Intelligence (BI)? Business intelligence refers to “a set of technological processes for collecting, managing, and analyzing organizational data to yield insights that inform business strategies and operations.”…

Billy Guinan | February 6, 2025 | 12 min read

BrightWork 365 | Planning

How to Create an Effective Project Schedule

Planning your project schedule and timelines is no easy feat, but getting the plan as right as possible before work commences is vital. After all, the plan will help you…

Billy Guinan | February 4, 2025 | 8 min read

BrightWork 365 | Planning

Standardize Your Project Charter with Templates for Power Apps and Microsoft 365

What is a Project Charter? The project charter is a document that formally authorizes a project, assigns a project manager, and provides the authority to apply organizational resources. The approved…

Billy Guinan | January 29, 2025 | 7 min read

BrightWork 365 | Microsoft 365

5 Microsoft Power Apps Dashboards for Enhanced Project Reporting

Learn How Power Apps Dashboards Improves Project Reporting What are Microsoft Power Apps? Microsoft Power Apps is a low-code platform that allows users to create customized business applications without writing…

Billy Guinan | January 7, 2025 | 11 min read

BrightWork 365 | Microsoft 365

4 Templates for Power BI Project Management Dashboards

Transform Your Project Dashboards with Power Apps How to Build a High Performance PMO with Microsoft 365 Unlock project success with a modern Project Management Office – discover how to drive…

Billy Guinan | | 16 min read

BrightWork 365 | Hybrid Work

How to Standardize Project Documentation on SharePoint

Managing documents in BrightWork 365 BrightWork 365 uses the right Microsoft 365 app for the right project management process, all wrapped up in project management templates. It integrates seamlessly with…

Billy Guinan | January 2, 2025 | 14 min read

BrightWork 365 | Microsoft 365

What are the Key Characteristics of a Project?

Overview Recognizing project characteristics is very important to having a successful approach to project management. Before developing and implementing strategies, it’s helpful to establish a shared understanding of key project…

Billy Guinan | January 1, 2025 | 18 min read

BrightWork 365 | Collaboration

4 Steps to Improve Project Stakeholder Engagement

Overview Success in project management heavily relies on fostering robust relationships with stakeholders. These stakeholders, encompassing any individuals or groups vested in, capable of influencing, or impacted by organizational changes,…

Billy Guinan | December 31, 2024 | 15 min read

BrightWork | Free Template

A Quick Guide to SharePoint Project Tracking

What is Project Tracking? If you are working on or managing a project, you’ll need to know how the project is progressing at all times. Project tracking is a process…

Billy Guinan | December 30, 2024 | 13 min read

BrightWork | Free Template

4 Quick Steps To Set Up SharePoint For Project Management

The steps and screenshots of the template in this article apply to SharePoint 2016, SharePoint 2019, and SharePoint Server Subscription Edition. The template used in this guide requires SharePoint classic…

Billy Guinan | December 27, 2024 | 15 min read

Project Reporting

How to Track Project Metrics on SharePoint

What is a Project Metric? A project metric measures progress or performance in a specific area. These metrics help track and evaluate a project’s progress against its goals and success…

Billy Guinan | December 20, 2024 | 5 min read

BrightWork 365 | Microsoft 365

4 Ways to Build a Strong Project Management Culture

In business, project success mirrors the organizational culture in which it operates. Projects are more than just tasks – they drive strategic growth and innovation when supported by effective project…

Billy Guinan | November 29, 2024 | 16 min read

BrightWork 365 | Microsoft 365

How to Start a Project – with Templates for Microsoft 365

Getting your project started can be a difficult task at the best of times and it can often be hard to even know where to start! This article will cover…

Billy Guinan | November 27, 2024 | 21 min read

Hybrid Work | Microsoft 365

How to Run Project Meetings with Microsoft Teams

How to Use Video Meetings in Microsoft Teams In my previous article on Microsoft Teams for project management, I shared tips to help you get organized and connect with your…

Billy Guinan | November 26, 2024 | 21 min read

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