BrightWork

License Audit

The BrightWork License Audit is a process to confirm that the number of “Named Users” for any customer does not exceed the number of licenses purchased and that no unlicensed use has occurred. BrightWork conducts license audits with all customers on an annual basis.

Below we have outlined ways for you to count “Named Users” depending on the version of BrightWork and SharePoint you are using.

Users or resources who are assigned work in BrightWork but do not have permission to access the site do not need a license. Therefore they should not be counted as a “Named Users”.

If you have any difficulty with any of these approaches, please let our Support team know!

CONTACT SUPPORT

BrightWork License Audit

SharePoint 2019, 2016, 2013 and 2010

BrightWork User Report

BrightWork for SharePoint 2019, 2016 and 2013 provides the BrightWork User Report feature. Access to SharePoint Central Administration is required to utilize these reports. It should be noted that the report produced will show all of the users who have access or have been assigned work in the BrightWork Site Collection.  We recommend that customers cross reference the report against any SharePoint groups, where permission to BrightWork is allocated.

 

 

Using a PowerShell Script
  1. Click COPY TEMPLATE at the bottom of the instructions
  2. Copy the script text into Notepad and save the file as “BrightWorkUserAccessExport.ps1”
  3. Unzip the file to the following location based on the version of SharePoint being ran:
    • SharePoint 2010
      • C:\Program Files (x86)\BrightWork\14\BrightWorkUserAccess\
    • SharePoint 2013
      • C:\Program Files (x86)\BrightWork\15\BrightWorkUserAccess\
    • SharePoint 2016
      • C:\Program Files (x86)\BrightWork\16\BrightWorkUserAccess\
    • SharePoint 2019
      • C:\Program Files (x86)\BrightWork\19\BrightWorkUserAccess\
  4. Open the SharePoint Management Shell – and right click Run as Administrator
  5. Create a “BrightWorkUserAccess” folder (if one does not already exist)
  6. Copy and paste in the appropriate line from below:
    • cd “C:\Program Files (x86)\BrightWork\14\BrightWorkUserAccess”
    • cd “C:\Program Files (x86)\BrightWork\15\BrightWorkUserAccess”
    • cd “C:\Program Files (x86)\BrightWork\16\BrightWorkUserAccess”
    • cd “C:\Program Files (x86)\BrightWork\19\BrightWorkUserAccess”
  7. Then run the script by copying and pasting the following command:
    • .\BrightWorkUserAccessExport.ps1
  8. You will be asked them for a Web Application URL where BrightWork is installed.
    • Note: You may have to run this multiple times for multiple web applications
    • The generated CSV file will be in the same location as the script so it can be easily located

 

> COPY TEMPLATE