BrightWork

License Audit

The BrightWork License Audit is a process to confirm that the number of “Named Users” for any customer does not exceed the number of licenses purchased and that no unlicensed use has occurred. BrightWork conducts license audits with all customers on an annual basis.

Below we have outlined ways for you to count “Named Users” depending on the version of BrightWork and SharePoint you are using.

Users or resources who are assigned work in BrightWork but do not have permission to access the site do not need a license. Therefore they should not be counted as a “Named Users”.

If you have any difficulty with any of these approaches, please let our Support team know!

BrightWork License Audit

SharePoint 2016, 2013 and 2010

SharePoint 2016

BrightWork User Report

BrightWork for SharePoint 2016 and 2013 provides the BrightWork User Report feature. Access to SharePoint Central Administration is required to utilize these reports. It should be noted that the report produced will show all of the users who have access or have been assigned work in the BrightWork Site Collection.  We recommend that customers cross reference the report against any SharePoint groups, where permission to BrightWork is allocated.

 

Using a PowerShell Script
  1. Unzip the file to the following location based on the version of SharePoint being ran:
    • SharePoint 2013
      • C:\Program Files (x86)\BrightWork\15
    • SharePoint 2016
      • C:\Program Files (x86)\BrightWork\16
  2. Open the SharePoint Management Shell – and right click Run as Administrator
  3. Copy and paste in the appropriate line from below:
    • cd”C:\Program Files (x86)\BrightWork\15\BrightWorkUserAccess”
    • cd”C:\Program Files (x86)\BrightWork\16\BrightWorkUserAccess”
  4. Then run the script by copying and pasting the follow command:
    • .\BrightWorkUserAccessExport.ps1
  5. You will be asked then for the Web Application URL where BrightWork is installed.
    • Note: You may have to run this multiple times for multiple web applications
    • The generated CSV file will be in the same location as the script so it can be easily located

 

> DOWNLOAD TEMPLATE

SharePoint 2013

BrightWork User Report

BrightWork for SharePoint 2016 and 2013 provides the BrightWork User Report feature. Access to SharePoint Central Administration is required to utilize these reports. It should be noted that the report produced will show all of the users who have access or have been assigned work in the BrightWork Site Collection.  We recommend that customers cross reference the report against any SharePoint groups, where permission to BrightWork is allocated.

 

Using a PowerShell Script
  1. Unzip the file to the following location based on the version of SharePoint being ran:
    • SharePoint 2013
      • C:\Program Files (x86)\BrightWork\15
    • SharePoint 2016
      • C:\Program Files (x86)\BrightWork\16
  2. Open the SharePoint Management Shell – and right click Run as Administrator
  3. Copy and paste in the appropriate line from below:
    • cd”C:\Program Files (x86)\BrightWork\15\BrightWorkUserAccess”
    • cd”C:\Program Files (x86)\BrightWork\16\BrightWorkUserAccess”
  4. Then run the script by copying and pasting the follow command:
    • .\BrightWorkUserAccessExport.ps1
  5. You will be asked then for the Web Application URL where BrightWork is installed.
    • Note: You may have to run this multiple times for multiple web applications
    • The generated CSV file will be in the same location as the script so it can be easily located

 

> DOWNLOAD TEMPLATE

SharePoint 2010

Manual Count Process

The manual count process can be completed inside your site collection and requires no server access or intervention from your IT team. It should be noted that the list produced will show all of the users who have access or have been assigned work in the BrightWork Site Collection. This list can be used as a tool to aid a license audit, but it is not restricted to showing licensed named users only.

1. Log on to your BrightWork site with site collection administrator rights.

2. Open your BrightWork site collection on the root/home of your site collection.

3. Reference the site url in the browser and remove the default.aspx from your url.

Example 

https://www.brightworkdemo.com/sites/pmo/default.aspx   

4.  Paste the following line, append it to your url and hit enter…

_layouts/people.aspx?MembershipGroupId=0

Example 

https://www.brightworkdemo.com/sites/pmo/_layouts/people.aspx?MembershipGroupId=0

5. You will now see the all users list in the site collection.

6. Repeat for any other BrightWork site collections.

NOTE: Please be aware that this list  of all users has a page limit of 100 items therefore you may need to reference a number of pages to get a full user listing.

 

Using a PowerShell Script

  1. Unzip the file to the following location:
    • C:\Program Files (x86)\BrightWork\14
  2. Open the SharePoint Management Shell – and right click Run as Administrator
  3. Copy and paste in the line from below:
    • cd”C:\Program Files (x86)\BrightWork\14\BrightWorkUserAccess”
  4. Then run the script by copying and pasting the follow command:
    • .\BrightWorkUserAccessExport.ps1
  5. You will be asked then for the Web Application URL where BrightWork is installed.
    • Note: You may have to run this multiple times for multiple web applications
    • The generated CSV file will be in the same location as the script so it can be easily located

> DOWNLOAD TEMPLATE

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