project management challenges

How to Use SharePoint to Overcome 7 Project Management Challenges

October 29, 2018 by

Despite a long history and an increasingly important role in modern organizations, project still fail every day. Challenges are multiple, ranging from no clear organizational approach to projects to poor project sponsorship, lack of communication, rapid changes in technology, and complex business environments.


Get started with project management on SharePoint with our free template, used by over 40,000 organizations! 


Unfortunately, we don’t have to look too far to find examples of failed projects, such as Target’s entry into Canada, the NHS’ Civilian IT Project, and the launch of New Coke in 1985.

Recent research by the Project Management Institute found 9.9% of every dollar is wasted due to poor project performance, equating to $99 million for every $1 billion invested.

The same report from the PMI also noted significant improvements within the discipline of project management in recent years, enabling organizations to be more agile and achieve more success.

It’s worth noting the economic potential of project management, which is forecast to add $20.2 trillion to the global economy over the next 20 years.

With the right tools and mindset, organizations can deliver better projects and accelerate business performance.

Let’s take a look at how SharePoint can help solve common project management challenges, which prevent organizations from achieving their strategic goals.


How to Use SharePoint to Overcome 7 Project Management Challenges


1. Configure to Match your Approach

Quite often, project teams have to create their own ways of working. Not only do they waste time starting from scratch with every project, it’s impossible to report across projects consistently.

Once you have defined your project management approach, it’s easy to configure SharePoint sites to match your process using templates. This makes success accessible and repeatable for all levels of project management experience.


2. Cultivate a Project Management Culture

Introducing a standardized project management tool acts as a signal to the wider organization. It’s a statement – ‘this is how we manage projects here’.

Over time, projects become repeatable and scalable with more support for all teams. SharePoint is also easily adapted to team or department processes; users still have some control over how they work.


3. Get Visibility

By creating a single environment for all project documents, tracking, and information, it’s much easier to generate accurate reports and identify risks.

Automated reports ensure the team and stakeholders have the right information to contribute to the project when they need it.


4. Improve Sponsor and Stakeholder Engagement

Time-constraints, multiple commitments, and a lack of information make it difficult for project sponsors to provide input when needed.

SharePoint reports, dashboards, and scorecards keep stakeholders in the loop and support decision-making as needed.  


5. Communication

At its core, SharePoint is a collaborative tool. Users can leverage real-time document editing with colleagues, wikis, forums, and collaborative sites.

As mentioned above, it’s possible to configure and automate reports to improve communication with senior management.


6. Remote teams

Building on these communication capabilities, SharePoint helps remote teams to communicate effectively. A collaborative project site is a useful way to align team members with the project goal and track work.


7. Knowledge management

There are many ways to close projects and capture lessons learned in SharePoint, including surveys and wikis. If you amend your project site based on this feedback, it’s simple to replicate these changes on other sites using  Template Design Sync.

Finally, access to project history, documents, and reports is a helpful way to onboard new team members.


Start Using SharePoint for Project Management

SharePoint is a powerful and popular project management tool.

However; SharePoint doesn’t look like a project management tool out-of-the-box.

If you decide to use out-of-the-box SharePoint for project management, you will need to plan your project management process and configure a SharePoint site to match using lists and web parts.

That’s where the Free SharePoint Project Management Template from BrightWork will give you a head start.




The Free SharePoint Template has everything you need to initiate, plan, track, and report on a project using SharePoint – straight out-of-the-box.

With a simple installation process, the template will plug into your existing SharePoint infrastructure with no coding required.

If you want to start using the Free SharePoint Template, all you need to do is:

  1. Download and install the template.
  2. Read our free step-by-step guide on managing a project with the template.



Image credit 

Grace Windsor

Grace is a content creator within the marketing team at BrightWork. She loves creating actionable content in different formats to help others achieve more project success. Grace spent far too long at university studying English literature, which instilled a life-long love of learning and upskilling.

In her free time, she enjoys a challenging session at the gym, tucking into a good book, and walking the beautiful Galway coastline with her dog.
Grace Windsor

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