Introduction
Progressive Components offers advanced solutions for unmatched tooling performance, with product lines consisting of standard and proprietary mold components, mold monitoring devices and software, and innovations for improving mold production.
The Challenge
Managing multiple projects using Excel checklists became increasingly difficult, making it hard to track tasks, dependencies, and overall project status efficiently. These inefficiencies led to the following challenges:
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Projects were managed in separate Excel files and folders, making them hard to maintain.
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Managing several active projects and contributing to many others was time-consuming.
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Limited (or no) task connectivity, resource assignment, and dependency management.
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No easy way to see the overall status of all projects without emails or manual reports.
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Lack of a consolidated, high-level view to quickly assess project progress.
BrightWork 365 Solution
Adopting the BrightWork 365 solution while collaborating with the BrightWork Customer Success Partner helped the project teams at Progressive Components move from disconnected project checklists to a centralized, interactive project management system with better visibility, task control, and workload management.
“There are other ways we are more efficient, but these are the big four!” – Progressive Components Project Champion.
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Centralized Task Management: A single task view replaces separate project checklists, making it easy to add, delete, group, and update tasks and dates while clearly tracking progress.
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Portfolio-Level Project Dashboard: Managers can see start and end dates, project health, and status notes for all live projects in one view, making it easier to monitor progress and balance workloads across project leaders.
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My Work Task Management: Team members can review all assigned tasks in one place, with custom views like “This Week” and “Next Week” for better planning and prioritization.
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Microsoft 365 Task Integration: Tasks can align with Outlook calendars or task lists, helping ensure nothing is missed while making it easier to communicate delays or updates directly within task details.
The Outcome
Implementing BrightWork 365 solution has helped the project management champion at Progressive Components bring the following impact on the overall efficiency:
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Handle more projects simultaneously: The team of 8 now manages 41 open projects about twice the previous capacity while preparing to kick off additional projects.
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Full visibility and control: Managers can track all active and future projects, manage requests, and set up project information folders in one centralized location.
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Faster project setup: Converting requests to projects is quicker using content templates for main project types.
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Centralized document management: All files are stored in one place, with the ability to move or copy important documents while keeping research from closed projects accessible for reference.
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Support for complex, long-term projects: The solution handles projects lasting two months to two years, including multiple phases of new product development, without losing oversight.