Agile Project Management Made Simple with BrightWork

June 28, 2017 by

There are many project management methodologies out there at the moment. Agile Project Management (APM) is another methodology that can be easily accomplished in SharePoint.

A BrightWork Project site template can be configured to support the APM process and provide easy access to current status.


On-demand webinar: Introducing Boards for BrightWork – Visualize your work in SharePoint


Agile vs Traditional Project Management methodology

Traditional Project Management or Waterfall framework assumes a deliberate progressive set of activities that fall in order.   There is a definite start and end to this approach and this method doesn’t support rapid deployment easily.

Agile Flow


The Agile Project Management Framework takes a different approach to product/software development.  Requirements in the form of capabilities are defined and prioritized.  A backlog of these items is built and maintained on an ongoing basis.

The new capability is planned in a series of Iterations or Sprints which are short in duration.  Each iteration goes thru a cycle to deliver the target capabilities.  The combination of Iterations rapidly delivers more and more capability in the product or software over time.


Agile IterationsIteration

Iteration Detail


4 Key Elements of Agile on BrightWork

The high-level processes that need to be supported by an Agile BrightWork solution include:

1. Backlog Management

The product backlog (or “backlog”) is the requirements for a product, expressed as a prioritized list of product backlog Items. These included both functional and non-functional customer requirements, as well as technical team-generated requirements.

An Agile BrightWork site should allow you to develop a Backlog and categorize each item.

You can then prioritize each item for inclusion in the appropriate Sprint plan.


SharePoint Agile

2. Iteration (Sprint) Planning

Once the Backlog has been defined.  Iteration or Sprint Planning can take place.  The Task list can be used to define a Sprint Summary item with the timeframe for the Sprint.  Backlog items can then be moved under the Sprint Summary and the set to be active.

The amount of effort for each item can also be defined.



3. Iteration Management (e.g., Sprint tracking)

The Sprint Team can update current Sprint progress on a daily basis using team meeting.  Sprint item updates can be visibly represented in Views and reports to show Sprint Status.


Scrum Board


4. Team Collaboration

BrightWork elements for collaboration make it easy to support communication among all interested parties to the project.  This communication can take the form of views, reports, and email alerts.  Two common types of Sprint Status Report are the Scrum Board and Sprint Burn Down Chart.

The Scrum Board shows the current state and progress of all the current Sprint backlog items.  Usually the fall into four states – Not Started, In Progress, In Review, and Completed.




The Sprint Burn Down Charts graphically shows the expected drawdown of hours or points and the actual accumulation of hours or points in comparison.  This kind of chart makes it easy to see where the current Sprint progress is.

There are a couple of ways to manage this in BrightWork by either including a Spreadsheet or developing a list to carry the data being presented in the Chart.


Sprint Plan


Agile is a very popular project management method.  It is especially useful in managing the rapid deployment of new product features in measured cycles.  BrightWork can be leveraged as a platform for managing Agile projects.

Scott Footlik

Scott is a  Project Management consultant with over 25 years of experience in the development of Project Management organizations, process and toolset implementation. He has extensive experience with organization change and adoption of project management best practices.

Scott’s hobbies include Flying and taking cruises with his wife.  He earned his private pilots’ license at 17 and also has an instrument rating.  When he is not consulting, he loves to fly around the southwestern united states or in the Caribbean on a cruise ship.
Scott Footlik

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