List Level Permissions in SharePoint

Implement List Level Permissions in SharePoint

October 15, 2017 by

A common question that pops up with SharePoint users is ‘How can I restrict what people see?’

For list level permissions, you may have a project list that tracks costs that you don’t want any team members viewing due to confidentiality. This blog outlines how to implement list level permissions in SharePoint.


list level permissions


List Permission

A word of caution, getting too granular with SharePoint permissions is not considered best practice or even a good idea. When you begin to go too far down the permissions rabbit hole, it can get challenging to manage and track. I often recommend to BrightWork customers to note the permissions set and why. For tips on planning your strategy, check out Plan your permissions strategy.


List Level Permissions

With list level permissions, you are looking to restrict or promote permissions for users. You may want to allow all users to submit change request but not see the financials for a project.

From the list that you want to change:

  • Click List -> List Settings.List Settings
  • Click Permissions for this list under the Permissions and Management section. Permissions for this list
  • Click Stop Inheriting Permissions to break the inheritance of permissions from the parent site. Implement List Level Permissions in SharePoint
  • Edit the permissions as necessary:
    • Delete Unique Permissions
      • Restore inheritance back from the parent.
      • This will remove any configured permissions for this list
    • Grant Permissions
      • Set new permissions to a user or group selected.
      • The default is “Contribute”. To edit this, click on Show Options to see the other options available. Select Permission Level
    • Remove User Permissions
      • This removes all permissions for that user or group selected.
    • Check Permissions
      • Useful to troubleshoot or determine the permissions set for a user or group. Check SharePoint Permissions
    • Anonymous Access
      • Permissions allowed for anonymous users.
      • The feature needs to be switched on at SharePoint 2013 Central Administration.



Ciara McCarthy
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