Siemens Healthcare Diagnostics can tell you what your problem is. The subsidiary of Siemens Healthcare offers a comprehensive array of diagnostic products, from in vitro diagnostic testing assays to laboratory analysis instruments. Siemens Healthcare Diagnostics’ lead products include RapidLab blood gas analyzers, ADVIA hematology systems, Dimension Vista chemical laboratory automation systems, VERSANT molecular testing systems, and IMMULITE immunoassay systems. Its products are sold globally through direct sales forces and through distribution agreements. Siemens Healthcare Diagnostics also provides information technology and consulting services.
Siemens Healthcare Diagnostics manage 100+ projects of differing types (operations, new product development) at any given time. Prior to implementing BrightWork, they tracked their work and progress with lists in standard SharePoint sites. They wanted to leverage the platform further to create a more robust system for managing each project successfully.
The solution would enable them to track the key objectives within each project as well as to implement a milestone tracking system, which is a fundamental part of Siemens Healthcare Diagnostics project management process. They realized that such a system would require considerable SharePoint development, so they decided to source a SharePoint add-on that would enable these capabilities. BrightWork was selected as their tool of choice.
Project Management Templates
Siemens Healthcare Diagnostics deployed the BrightWork Project Lite, Project Standard and Project Structured templates to manage projects of varying size and type. They rolled out the more complex templates first, trimming them down to remove the information (columns, fields, lists, libraries) that were not necessary for a particular project. Now when new projects are initiated, there is a SharePoint template that is pre-configured to the needs of that project type.
Using the BrightWork templates, Siemens Healthcare Diagnostics now have a much better understanding of all projects underway, as well as a system to review and manage new project requests. They have greater visibility into what is on track and what is falling behind. The automated email reporting functionality in SharePoint has also been of much benefit as stakeholders are automatically sent project status reports and notified of delays so they can take corrective action. Further, team members are automatically sent reminders about the tasks for which they are responsible and when they are due.
Track Project Milestones
One of the major aspects of Siemens Healthcare project management process is Milestone Trend Analysis. It is used to graphically illustrate time-related discrepancies with project milestones and how their finish date could change throughout the life cycle of a Project. Using a set of filters and workflows in SharePoint, a log is built in the background of the project site using SQL. Once the log is built, BrightWork uses SharePoint’s charting features to display a graphical chart which is fed from the log. The milestone log is updated automatically on a regular basis, so the charts are always up-to-date. Using this Milestone Trend Analysis reporting in BrightWork, Project Managers can clearly see the history and evolution of Project Milestones. If they find their milestones are slipping, they can then take the necessary steps to get them back on track.
To learn more about Milestone Trend Analysis with SharePoint, check out this recent blog post.
Logo Credit: Siemens