5 Critical Success Factors for Project Management Improvement

For over twenty years, BrightWork has worked with customers across lots of sectors. In that time, we’ve learned a few things about successful project management!  In this blog post,  I outline the five factors we have identified as being essential for successful project management and project management improvement in any organization. To help you on your journey, I have included self-assessment questions to help you identify any missing factors. The practical implementation of the factors with three BrightWork customers is demonstrated in this free ebook.   1. Executive Sponsorship Definition: Senior management recognize Project Management as a strategic capability and necessity for the organization, and desires to improve this capability. Executive sponsorship can mean one senior executive is supporting a company effort or even better, the entire senior management team. The effort, in this case, is the improvement of project management across the company. Oftentimes, when you picture an executive sponsor, you see someone who has a “seat at the table” but is disconnected from the day to day running of the business.  They simply secure the funding and initial resources needed for a project and disappear until the project is completed. This is not the type of executive sponsorship…

Are You Ready for No Interruptions Day?

December 29th  is ‘No Interruptions Day’, the last working day of 2017! Whether you are planning for 2018, reflecting on this year’s projects, or tackling a task list, make the most of this day with our time management articles and videos. These tips will also help you jump in 2018 with more energy and focus.   Personal Energy Management Rest More and Do Less to Improve Your Productivity First things first – if you are considering putting in extra hours to end 2017, think twice.  Longer working hours reduce outputs and lead to poor decisions, mistakes, less creativity, and various health problems. A review of the working habits of famously productive people reveals they only spent a few hours each day working with significantly more time devoted to leisure time and family. Whilst we tend to associate good ideas with hours of work, history offers a different lesson. Read more >>   Save Time – Manage Your Energy! [Infographic] When it comes to successful project management, you need to manage your time efficiently. Your energy levels will directly affect how and where you spend your time. Consider the following for a moment: what if you have a huge amount of time, but very low energy? It’s…

[Infographic] BrightWork New Release – Charting, Performance and Usability

This week BrightWork released a new version of our project portfolio management solution for SharePoint. This release is all about improving reporting performance, ease-of-use, and facilitating the delivery of training to new users. The highlights of this release are outlined in the infographic below. Enjoy and remember you can try out the advancements and more in our 30 Day FREE trial!      

The Latest Release of BrightWork Has Arrived – Gorgeously Simple Project Portfolio Management on SharePoint

Today, BrightWork announced the latest release of our project portfolio management solution for SharePoint.  Supporting our mission to deliver gorgeous simplicity to their software, the latest version of BrightWork is all about performance and ease-of-use to make it as easy as possible for customers to successfully manage projects and portfolios with SharePoint. “At BrightWork, our mission is to deliver a gorgeously simple project management solution based on SharePoint, to make project management success a reality for every organization,” says Éamonn McGuinness, CEO of BrightWork. According to Fintan Manning, VP of Engineering, ‘Usability is the first pillar of performance. With that in mind, we have focused on several new features and improvements to existing features to enhance usability and performance.’  He adds, ‘These features will make it easier to get started with projects quickly as well as when evolving your implementation over time.’   Key highlights of the new BrightWork release include: Charting The latest release introduces a new style of charting, offering a more modern and elegant look and feel.  In addition to the improved visualization, the charts are now interactive with hover-over functionality, the ability to highlight particular data sets, turn chart items on and off in the legend.  Other enhancements…

[CUSTOMER SPOTLIGHT] – Universal Health Services, Inc.

Company Overview Universal Health Services, Inc. is one of the largest and most respected hospital management companies in the United States. Founded in 1978 the company operates through its subsidiaries more than 350 acute care hospitals, behavioral health facilities and ambulatory centers in the US, Puerto Rico, the US Virgin Islands and the United Kingdom. More than 81,000 dedicated and talented employees treat more than 2.5 million people each year in this Fortune 500 Company. In this interview, Michelle Boyes, Project Manager, explains how the PMO team is using BrightWork to deliver and manage multiple projects.   What is your experience of Project Management at Universal Health Services, Inc (UHS)? I have been a Project Manager with UHS for 8 years and I currently sit on the Project Management Office (PMO) team which falls under the corporate Information Services (IS) umbrella.   The PMO Team is a busy one: 9 team members Supporting 3 divisions of IS employees, 330+ employees: 1. Behavioral Health 2. Acute 3. Enterprise teams  Overseeing an average of 150+ active projects at any one time.     We use BrightWork for project portfolio management and have been doing so for 7+ years. The PMO team typically…

3 Ways To Kick-Start Your Project Management Career

From healthcare to construction, project managers are needed in all industries and organizations for a simple reason: project managers are responsible for getting things done! Some project managers are answerable for numerous roles in a project whilst others delegate roles and tasks to other project members. The project manager then ensures the project progresses smoothly. It’s often assumed if you’ve just recently finished formal education, you shouldn’t consider getting into a project management role as your first job. I disagree with this opinion. Project Management is now an integral part of most positions across all industries from entry level right up to senior management. In fact, many educational courses now consider project work as part of the overall evaluation of a student. I do agree that if you are just joining the workforce you will typically be looking for entry-level positions like analyst and co-ordinator roles. These types of roles will give you exposure to the project environment and, at the same time, allow you to build up both your technical and organizational knowledge. However, if you are jumping in at the deep end, here are some tips to stay afloat and kick-start a long, happy career in project management.  …

10 Ways to Gather Project Requirements [Infographic]

One of the first steps when planning your project is to figure out exactly what the project requirements are. Another common term for this is to define the scope. It’s vital to get input from your project stakeholders, but how you can you get that information from them? What is the best method that suits the project? If your project consists of stakeholders that located around the world, it might be difficult, not to mention, very expensive, to get all the people in the one room. I would suggest using the one that best suits your project, taking into account cost and duration. Remember, it’s not all about what the stakeholders want but what it does to help the project to achieve its goals and objectives. If you go off track, you may end up creating a rocket instead of a bicycle! Always think, “How will this help solve the problem and the reason that we have this project?” Project Requirements I created an infographic with some suggestions to gather requirements for stakeholders. I’m sure there are a lot more. I’d love to hear about the creative and innovative ways that you do your requirements gathering in the comments below.    …

The 3 D’s of a Successful BrightWork Deployment

When deploying any new software or business system, it’s the important to have a process in place to ensure you have a smooth and efficient roll out. It’s no different when it comes to implementing collaborative project management software. Your change management process should be transparent and focused on delivering value, driven by your needs. At BrightWork we work with our customers on the 3D Deployment Process which is comprised of three stages: 1). Design; 2). Deliver; 3). Deploy. This process enables you to have an iterative and purposeful approach to building up the project management processes in your organization. Design using best practices The first thing you need to do is gather your requirements. Decide your project management vision, both the short-term needs and your long-term goals. It’s a good idea to include senior management in this requirements gathering process. This makes sure they get what they need and you also get buy-in and have a champion. As you hopefully know, at BrightWork we are strong advocates of the Start | Evolve approach to project management. We don’t recommend trying to build all your requirements in the first iteration of the solution. Rather, in this phase you determine what will be in this iteration and what will come in a future…

The Power of Training for Project Teams [Infographic]

Today, many employees are feeling more overwhelmed in their roles. Their time is limited, the pressure is on to deliver, and they want control over their learning. There is a steady increase in millennials entering the workforce and studies show that this group expects training. As a result, employers and projects need to start to budget and plan for more training in their spend. Unfortunately, this is often not the case and the opposite tends to occurs. When the purse strings are tightened, training budgets are often the first to go. Consequently, 62% of IT professionals report having paid for training out of their own pocket (Source: Bersin by Deloltte). Why Training? Training should be inclusive at all stages from onboarding to continuous development of skills and talent. In today’s ever-changing world of technology and study, management and organizations must ensure that employees are given the time and resources to allow them to improve. This will benefit teams and projects over time. The more skilled the workforce, the more confident they will be. This will help to drive results and hopefully minimize risks and issues.     Training at BrightWork Most of all, at BrightWork, we recognize the importance of training. As part…