10 Ways to Gather Project Requirements [Infographic]

One of the first steps when planning your project is to figure out exactly what the project requirements are. Another common term for this is to define the scope. It’s vital to get input from your project stakeholders, but how you can you get that information from them? What is the best method that suits the project? If your project consists of stakeholders that located around the world, it might be difficult, not to mention, very expensive, to get all the people in the one room. I would suggest using the one that best suits your project, taking into account cost and duration. Remember, it’s not all about what the stakeholders want but what it does to help the project to achieve its goals and objectives. If you go off track, you may end up creating a rocket instead of a bicycle! Always think, “How will this help solve the problem and the reason that we have this project?” Project Requirements I created an infographic with some suggestions to gather requirements for stakeholders. I’m sure there are a lot more. I’d love to hear about the creative and innovative ways that you do your requirements gathering in the comments below.    …

4 Ways to help with Project Document Management

Document management can be such a headache! Are your projects documents a bit all over the place? A version here, a copy there? Or perhaps two or more people are working on different versions of the same original but should really be collaborating together? There are so many ways that inadequate document management can impact the success rate of your project. Even if your project charter and plan are perfect (should such a thing exist!), getting the correct control on how you mange your project documents must happen in tandem. Your project team must be able to access the right and relevant documents and templates as soon as they need to, without interfering on others. I’ve picked out 4 Ways to Better Manage your Project Documents to help you get on top of your document management using BrightWork and SharePoint and keep the proper controls in place. 1. Bin the Hard Copies I heard an interesting fact lately. There are more mobile phones than toothbrushes in the world today! Regardless if it’s true or not, it’s a safe assumption to say that pretty much everyone has access to technology these days. It’s time now to give the printer a break…

Red Amber Green (RAG) Reporting in Vanilla SharePoint

I’ve noticed the same question appearing in a few groups recently – “Help! How can I create a RAG Status in Vanilla SharePoint?”.  As there are a few steps involved, this led me to put together the following blog to help those in need out. It must be from my childhood years as a Girl Guide! A quick heads up for those that don’t want to reinvent the wheel – BrightWork has a great set of free templates that already have projects set up with some RAG reporting that is free to download. So, let’s get started! Get your Icons! First, you’ll need to add the icons you want to use to the SharePoint site. If you don’t have any on hand, a Bing Image search for Red – Amber – Green icons can pop up some great example. Or you can just use the ones we made for you below! (right-click and select save to desktop) Tip: We recommend using Bing for image searches, as it includes the ability to filter by licence type.     If you make or source your own images, 1616 or 3232 pixels works best. trust me – any bigger and you won’t be very popular. Upload Icons to the…

5 Ideas to Make your Team Members feel like Rock stars!

As a project manager, we often get bogged down with the big picture – getting a successful project delivered on time, within scope and budget. But this can often be at the expense of the team members morale. Sometimes we need to stop and think and make our team members feel like rock stars of the project! By boosting morale this, in turn, should help with the success of the project. Here are some ideas that could help: An Exciting Project There’s nothing better than an exciting new project. But you need to sell all projects as exciting and interesting! The tasks within should be interesting and also marked towards the right people. Some people are complacent and while there is nothing wrong with that, those that show initiative and drive should be given the opportunity to work on those types of tasks. Perhaps during the initiate and planning stages, have your more energetic team members involved and ask what activities from the plan they would love to be involved in and where you feel they have the skills. They also might be able to highlight some risks and issues at these early stages as well. And for those that aren’t…

PRINCE2 Vs PMP – Which to Pick First?

If you’re looking to get certified in Project Management, you might be wondering which exam to take? There are lots out there but the 2 main contenders would be PRINCE2® (PRojects IN a Controlled Environment, version 2) or PMP® (Project Management Professional).  Before deciding which to pick, it might be worth which one to focus on and get certified in first. Yes first! I’d highly recommend getting certified in both. So, lets take a look at PRINCE2 Vs PMP. Research First Find out first of all which is being used in your organization, industry andor region. PRINCE2 is used with the majority of UK governments. PMP would be more used more globally, but both are internationally recognised accreditations. Don’t forget to chat to people that are currently in the role. LinkedIn could be a great resource to connect with people if you don’t know anyone. Also, it’s worth doing some research with job search engines. What are recruiters looking for? Why are they looking for it? Methodology or Standard? PRINCE2 is a methodology that would be very process and template driven. It goes into details the roles that each person would play in a successful project and their involvement. It’s based…