Which Collaboration Option is Best in Office 365?

Office 365 has some of the best team collaboration options on the market today. But as you start to use these tools more and more (you can connect Office 365 and BrightWork by the way!), it can be hard to wrap your head around the various collaborative options available.  You could use Teams, Planner, SharePoint, or other some combination of apps and tools! So which collaboration tool should you be using?  How do you pick? I don’t think you should or really even need to pick one winner.  What you have to keep in mind is that with these collaborative tools, each one has slightly different use cases.  In this blog, I’m going to cover three that we utilize here at BrightWork, and how you can use them to suit our different collaboration needs. FREE DOWNLOAD: PROJECT MANAGEMENT TEMPLATES FOR SHAREPOINT AND OFFICE 365 Teams for a chat and conversations Teams is a Slack-like app within Office 365 that provides a chat-based workspace for teams to talk and collaborate.  At its heart, Teams is a messaging app.  You create different “Teams”, or channels, for a department, or a team, or even a sub-set of people working on a particular project.  By default, threads are visible to the entire team…

Sync Office 365 Group Files with OneDrive for Business

UPDATE: It seems that the below process uses the old Groove Client. My colleagues in support recommend not doing it this way unless you really have to! According to the Office Roadmap, the feature I want is still in development. 🙁 Office 365 Groups are a really great way of setting up a light virtual-community for small projects or groups within companies. You can have easily have a group conversation, a shared OneNote, group calendar and a shared file folder. Until quite recently, one of the things you were not able to do was sync Office 365 Group Files with OneDrive for Business. Why is this a pain? For a start, if you create a new document that pertains to the group, you have to manually add it to the shared library – this isn’t a big hassle,  but it does mean that you generally end up with two versions of the doc in your recent documents folder, the early one you saved to your desktop and the the one you finally dragged into the group shared folder. Re-opening a document from an Office client requires to you to be pretty au fait with pinning documents folders and so on. First time…

Microsoft Office Tips: Styles and Headings in Word – Use Them!

In this post, I will give a basic introduction to styles and headings in Microsoft Word and explain why you should use them. Microsoft Word is probably the first Microsoft application most people encounter and use. Everyone instinctively understands that, you type in the words, they appear on the screen, on the thing that looks like a sheet of paper. There are all these buttons on the top that make it easy to change the way the text appears – what more do you need? The thing is, Microsoft has been making Office for a while now and has a good understanding of what most people need to use their software. They provide you with a load of paragraph styles that should cover most scenarios. Woah – what’s a paragraph style you say? A style is a set of formatting instructions for a piece of text. The key thing to understand about styles is that they are reusable – you should not be applying the same set of formatting steps multiple times – you should be applying a style to the text. Styles Bar Styles can be discovered on the Home tab, right beside the buttons that do all the…

The Future of SharePoint – The Latest from Microsoft

Microsoft yesterday unveiled a cloud-first, mobile-first revamp for SharePoint to “empower people, teams and organizations to intelligently discover, share and collaborate on content from anywhere and on any device”. In a blog post titled The Future of SharePoint, Jeff Teper, corporate vice president for the OneDrive and SharePoint teams, explained four areas of innovation for the SharePoint platform: Simple and powerful file sharing and collaboration on any device. The mobile and intelligent intranet, with modern team sites, publishing and business applications on your desktop and in your pocket. An open and connected platform that evolves SharePoint extensibility to embrace modern web development. Investments in security, privacy and compliance across Office 365. Better Collaboration and Document Management The first innovation is described as “unified access and intelligent discovery” of your files, giving you the ability to easily create, manage and collaborate on documents – no matter where you are and what device you are using. Check out this blog to learn more about the improved document management and collaborative capabilities coming to SharePoint. Mobile and Intelligent Intranet To me, one of the most exciting announcements in the post was the announcement of SharePoint mobile apps designed for iOS, Android and Windows devices. The apps will provide access to your…

What’s In Office 365?

Office 365 has allowed more and more organizations to move their tools and apps to the cloud and take advantage of the all the productivity benefits of the cloud. We are using Office 365 here at BrightWork.  We actually have a hybrid project management environment set up as well, that enables us to move back and forth between the two environments with ease.  So we get all the productivity benefits of Office 365, plus the PPM in BrightWork! And even though we use it all the time, I definitely didn’t know everything that was in Office 365. I came across this infographic that the folks over at Sharegate put together with a helpful guide to what’s included Office 365. I thought many of you might be interested in it as well to help you get your head around. Crafted by: Sharegate, The SIMPLEST Office 365 and SharePoint Security & Management tool suite. Project and Portfolio Management with BrightWork and Office 365 Some companies might not yet be utilizing all the many productivity tools in Office 365, but it’s not uncommon for many organizations to have moved there for email, file storage, team sites and groups, and more.  And as we go, more and more…

Project & Portfolio Management with Office 365 and BrightWork

Many of our customers and prospects are moving business systems to the cloud.  For example, maybe their organization has moved to Office 365 and are now using: Exchange Online for email OneDrive for personal file storage Groups for team collaboration SharePoint Online for portals and team sites But they also want to use BrightWork for collaborative project management. And this is becoming the reality for many organizations, where they have some tools in the cloud, maybe Office 365, and some other tools on-premises on SharePoint or perhaps in a different cloud (Azure, AWS, and more).  So there has to by some way to connect those systems. And we get asked frequently: “Does BrightWork have an Office 365 story?”  And the answer is yes, we do. Using Office 365 and BrightWork hybrid, you can connect the two platforms to Access Projects, Manage Projects and Search and Discover Projects. Office 365 and BrightWork at BrightWork! As a matter of fact, at BrightWork we have deployed this hybrid model in house! So before we dive in further, I wanted to explain a little bit about how we use it here at BrightWork – our own company. On the left hand side of the image below, you see…