SharePoint vs. Free Project Management Templates vs. BrightWork

September 28, 2018 by

A question we often get asked is what’s the difference between vanilla SharePoint, the Free Project Management Template, and the full BrightWork solution? Which one is the right fit for me?

To make things a bit easier, we’ve prepared a simple table to compare SharePoint, our Free Project Management Templates, and BrightWork to help decide which direction you should take with managing projects on SharePoint.


Comparison Chart


FeatureSharePointFree TemplatesBrightWork
Document Management
SharePoint Workflows
SharePoint configuration options
Mobile Access
Microsoft Office Integration
SharePoint Custom Style Sheets
SharePoint Designer
Access to all Standard BrightWork Templates
Portfolio Reporting
Project Reporting
My Work Reports
Personal Reports
Kanban Boards
Task Scheduling
Basic Gantt Lists
Gantt Reports
Report Sharing
Report Configuration
Automated Project Metrics
Automated KPI’s
Manual Metrics
Project Request Management
Resource Management
Resource Allocation
Manual KPI’s
Manual Status Reports
Automated Status Reports
Basic Microsoft Project to SharePoint Syncing
Enhanced Microsoft Project to SharePoint Syncing
Enhanced SharePoint Lists
Site Collection Hierarchy Support
Better SharePoint Navigation
Template Management Area
Template Configurations
Template Design Sync
Nintex forms support
Nintex workflow support
Copying and Synching Workflows


Vanilla SharePoint


SharePoint site out of the box


Vanilla SharePoint is great if you want to introduce the idea of team collaboration to your organization, but may not be too sure on how people will react to a new process. However, if you are using vanilla SharePoint to manage projects, you should really take a look at our Free Template!

Free Project Management Template


The free project management template from BrightWork is a fantastic starting point for managing single projects in SharePoint. The pre-configured project site makes it easy to increase collaboration without the need to create a SharePoint template.

You can configure the Free Project Management Template anyway that you need but it also comes with some ideas to get you started.





If you want to report across multiple projects, understand how all those projects are doing, or implement effective project request management, you should consider the BrightWork solution.

BrightWork includes a range of best-practice templates and advanced cross-project reporting to help organizations get control over projects and introduce a structured approach at a pace that suits them.

BrightWork guarantees greater simplicity for project managers, better visibility for senior executives, and the ability to deliver better and more consistent organizational project management. After just weeks (not months) of using BrightWork, our customers are delivering better projects and are on a path to evolving their project management practices to their desired level of maturity.



If you are still a little unsure as to which best suits your requirements, I would advise to think about your requirements and ask the following questions:

  • Do you want visibility into your projects?
  • Do you want oversight and control over the new project pipeline?
  • Would you like some automation to ease the pressure of creating and sending reports?
  • Would you like to increase collaboration with your project teams?
  • Do you want to manage all project and non-project work in a single application?
  • Are you looking for real-time dashboards with visuals to let you know how your projects and portfolio of projects are performing?


If you answered “Yes” to any of the above, then BrightWork is the perfect solution for you. Book a personalized demo of BrightWork with our solution specialists to see how BrightWork can work for your needs and help your organization deliver better projects.


Editor’s Note: This post was originally published in November 2015 and has updated for freshness, accuracy, and comprehensiveness


Micheál Clesham

Micheál is a content creator for the BrightWork marketing team. He is interested in written and visual storytelling with a view to making project management easier.

Outside of work, Micheál likes to find new stories through podcasts, movies, sport and travel.
Micheál Clesham

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